Responsibilities:

• Manage and maintain Outlook calendars for the President and Leadership Team, coordinating meetings across multiple time zones.
• Prepare and submit expense reports using Concur, ensuring timely and accurate processing.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Oversee purchase orders (POs) and invoice management for corporate and office-related expenses.
• Handle ad-hoc administrative tasks as needed to support the team.
• Serve as the primary point of contact for vendors, property management, and building services for the office.
• Order and maintain inventory of office and kitchen supplies.
• Coordinate group lunches, catering, and other team events.
• Assist in organizing company-wide meetings and events, collaborating with internal teams.
• Assist with organizing Board of Directors meetings, including scheduling, ordering catering, arranging dinners, and transportation.

Qualifications:

• 5+ years' experience in executive administrative or business administration role.
• Proficiency in Microsoft Outlook, including extensive calendar management across different time zones.
• Experience with Concur, Coupa, DocuSign, and Microsoft Teams preferred.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Flexibility to handle occasional after-hours tasks related to travel or urgent issues.
• Proactive and self-motivated, with a strong sense of initiative.
• Friendly and approachable demeanor, with excellent interpersonal skills.
• Detail-oriented with a commitment to accuracy and quality.
• Adaptable and able to thrive in a fast-paced, dynamic environment.

If you’re the right fit, please submit your resume or CV using the email link below.

Apply